SIRS Access Levels for Department Administrators

We post the SIRS results in several formats for various reasons, this can make understanding how to access SIRS somewhat complicated. Additionally, some department administrators need access to the SIRS setup information. Each level of access will generate additional email reminders at various stages of the survey process.

When requesting access to SIRS, please use this guide to determine the best level of access for your own needs. Access to the SIRS data requires the approval of the department chair or dean responsible for the courses in the request (email requests and approval to otear@rutgers.edu).

SIRS Access Levels

Name & Location	Purpose	Email Messages*
SIRS Data Preparation (“DIG”) https://sirs.rutgers.edu/blue	Allows administrators to review the survey setup for all courses in the department before the surveys are sent to faculty or students. Optionally assign or reassign instructors, change survey dates, initiate midcourse surveys, and choose from predefined additional (departmental) survey questions.	3
Survey Editing https://sirs.rutgers.edu/manageSIRS	Gives administrators the ability to make last minute changes to individual surveys, including changing the survey date or adding individualized questions. This is the same level of access that instructors have for their own courses.	3
Survey Monitoring https://sirs.rutgers.edu/monitor	Allows administrators to monitor the response rate of the surveys. This is automatically included with the “Survey Editing” level, but can be granted separately.	2
Survey Reports, Current Term https://sirs.rutgers.edu/blue	Access to the full survey results for the most recent semester, immediately after the grading period ends, including open-ended student comments. This level of access also includes access to the “SIRS Departmental Archive” (below).	1
Aggregate Dashboard https://sirs.rutgers.edu/blue	Program-wide, longitudinal view of SIRS data, enabling comparisons of semester to semester data, as well as across course demographics.	None
SIRS Departmental Archive https://otear.rutgers.edu/archive	Access to the numeric portion of the survey results and “teaching grids” for form1-a, for all data from 1995 to the most recent semester, excluding open-ended student comments. Data for the most recent semester will appear in the archive generally 2-4 weeks after the end of the term. This is automatically included with the “Survey Reports, Current Term” level, but can be granted separately.	None
General SIRS Results https://sirs.rutgers.edu/	Open to the entire Rutgers community, no special permissions needed. Includes statistical results (no open-ended student comments) from Fall and Spring semesters only, for the most recent 5 years. Does not include winter or summer sessions, and does not include results for Teaching Assistants or other student instructors.	None

*Email messages are sent on a schedule determined by the survey start date. If a department chooses to stagger surveys across multiple start dates, that will multiply the number of email messages (each separate start date will cause the entire sequence of emails to be sent again, separately). Consolidating the survey start dates will help reduce the total number of email messages.